Managing the Digital Employee File From Hire to Exit

One record instead of scattered data

The digital employee file is the primary source for personal, job, family, and work information. Duplicate spreadsheets make it difficult to know which version is correct.

A unified source lets attendance, payroll, costs, and requests rely on the same employee, department, location, and work-system data.

Documents and alerts

Uploading a document is not enough. Its type, expiry date, alert period, and responsible owner should be defined so documents become part of the workflow rather than a silent archive.

• National ID, residency, and passport.
• Contracts and probation periods.
• Qualifications, training, and experience.
• Assets and equipment assigned to the employee.

Permissions and history

Each user should see only what their role requires. Important changes such as transfers, location changes, manager changes, and exit actions should remain reviewable.

DRB HR connects employee records, documents, movements, and reports with role-based access.